Quick Answer: Student Card Collection Requirements
A student card is issued after registration and normally functions as your campus identity document, controlling access to buildings, libraries, examinations and sometimes meals or transport.
Collection usually requires you to appear in person with identity documentation, because the card is tied to you and often carries a photograph. Requirements.co.za is an independent information website. It is not a university, does not process registrations and cannot issue documents or student cards.
Who This Requirement Applies To
This guide is for newly registered students collecting a card for the first time, and for anyone replacing a lost or damaged one.
For registration itself, see University Registration Requirements South Africa.
Eligibility Requirements
What applies depends on whether this is a first card or a replacement.
Applicant type
- Newly registered students. Collect after registration completes, normally in person with identity documentation.
- Returning students. May need the card revalidated for the new academic year rather than replaced.
- Lost or stolen cards. A replacement is normally issued for a fee, and may require a police report or an affidavit.
- Damaged cards. Normally replaced on surrender of the damaged card.
- Distance learning students. Arrangements differ, and a card may be issued differently or not required in the same way.
Documents You May Need
Take identity documentation, since the card is issued against your student record.
Required proof
- Identity document or passport.
- Proof of registration or your student number.
- A photograph meeting the institution specification, where one is not taken on site.
- A police report or affidavit where replacing a lost or stolen card.
- Proof of payment where a replacement fee applies.
Steps to Apply or Prepare
Check where and when cards are issued, since this is often limited to specific offices and periods at the start of term.
Attend in person with your identity document and student number, and allow for queues in the first weeks.
Check the details on the card before leaving, particularly the spelling of your name and your student number.
Costs, Processing Times and Validity
A first card is normally included in registration. Replacements typically carry a fee set by the institution. Cards are normally valid for the academic year or programme duration, subject to annual revalidation.
Common Mistakes and Delays
Common mistake
- Attending without identity documentation.
- Leaving collection until examinations, when the card is required for entry.
- Not checking the printed details before leaving the office.
- Assuming a lost card can be replaced without a report or affidavit.
- Forgetting annual revalidation where the institution requires it.
Where to Confirm Official Requirements
Confirm dates, systems and requirements with your institution directly, since each sets its own. The Official Requirements Sources South Africa page links to the responsible bodies.
Frequently Asked Questions
When do I collect my student card?
Normally after registration completes, during the periods and at the offices the institution specifies. Confirm with your institution.
What do I need to collect it?
Normally your identity document and student number or proof of registration.
What if I lose my card?
A replacement is normally issued for a fee, and a police report or affidavit may be required.
Do I need a card for exams?
Institutions commonly require it for examination entry. Do not leave collection until then.
Where can I confirm the process?
Confirm with your institution student administration office.