UIF Registration Requirements
Overview
This article explains the registration requirements for the Unemployment Insurance Fund (UIF) in South Africa, covering who must register, how to register, what documents are required, and how to meet ongoing obligations. It is aimed at employers and business owners operating in South Africa.
Who Must Register with the UIF
Employers
Any employer who employs someone for more than 24 hours per month must register with the UIF, as required by South African law. This applies even if the employer is already registered for other tax types with SARS.
Source: Government Services – Register for UIF,
Source: SARS – Unemployment Insurance Fund
Excluded Employees
Some employees are excluded from UIF deductions, including:
- Workers who work less than 24 hours per month
- Certain public office bearers such as the President, Ministers, and Members of Parliament
Source: SME Labour Support – UIF Guide,
Source: SARS UIF Rules
Domestic Employers
If you employ a domestic worker for more than 24 hours per month, you are required to register with UIF.
Source: Labour Guide – UIF Registration
Registration Procedure
Online Registration via uFiling
The UIF uses the official uFiling system for registration, submission of declarations, and payment of contributions.
Source: uFiling – How to Apply
Steps:
- Visit the UIF registration portal:
uFiling Registration - Provide a valid South African ID number, email address, and cellphone number.
- Enter your business information and receive your UIF reference number after approval.
Registration via SARS
If you are already registered for PAYE, you may also register for UIF through SARS.
Source: SARS UIF Contributions
Process Summary
- Confirm you employ someone more than 24 hours per month.
- Gather employer and employee details.
- Register through uFiling.
- Start monthly UIF declarations and contributions.
Required Documents and Information
Business / Employer Information
You will need:
- Company registration documents or proof of business registration
- Nature of business
- PAYE number (if applicable)
Source: RegisterYourBusiness – UIF Registration
Employee Information
Employers must provide:
- Certified copies of employees’ ID documents
- Gross salary details
- Employment start dates
Source: RegisterYourBusiness – UIF Requirements
Contact Information
- Valid email and cellphone number
- Valid South African ID number for the registering individual
Source: uFiling – Requirements
Contribution Ceiling
UIF contributions are only calculated up to a capped salary amount. As of 1 June 2021, the ceiling is R17,712 per month.
Source: SARS UIF Contribution Rules
Contribution Obligations and Declarations
Contribution Rates
- Employer pays 1% of the employee’s salary
- Employee pays 1% (deducted from salary)
Total monthly UIF contribution = 2%
Source: SARS UIF Guide
Payment Deadlines
- UIF must be paid monthly, usually within 7 days after month-end
- Payments can be made through eFiling, bank transfer, or uFiling
Source: SARS – UIF Payment Methods
Employer Responsibilities
- Keep records of salaries and UIF payments
- Report new hires and terminations monthly
- Avoid penalties for late or missing contributions
Source: SME Labour Support UIF Guide
Tips to Avoid Common Mistakes
- Do not underestimate employee hours; UIF is mandatory over 24 hours/month.
- Register for UIF separately even if you’re registered for PAYE.
- Keep uFiling contact details updated.
- Pay and file returns on time to avoid penalties.
- Apply the correct UIF earnings ceiling when calculating contributions.
- Keep records and proof of submission for audits or tenders.
Additional Notes for South African Users
- UIF is governed by the Department of Employment and Labour.
Source: Government UIF Registration - Domestic workers are also covered if they work more than 24 hours per month.
- UIF compliance is often required for business tenders.
- Employers of casual workers below 24 hours per month should verify exclusion status.
- Contribution ceilings and rules may change; always refer to the latest updates from SARS or UIF.
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